Payroll Services
Professional payroll processing for Chicago businesses
Did you know that small business owners spend an average of 10 hours a month performing payroll functions? That’s more than 12 full days a year. Time spent processing payroll is time you could be spending with customers, managing your team, or focusing on revenue-generating activities.
We manage the entire payroll process from wage calculations, tax withholding, direct deposits, and tax filings to year-end forms. You review and approve, we take care of the rest. Your employees get paid accurately and on time and you stay compliant with federal, state, and local tax rules.
What’s included in our payroll services
Many business owners start by running payroll themselves – until they realize how time-consuming it is and how easy it is to make costly mistakes. Payroll tax rules change constantly, and a missed deposit or misclassified employee can lead to penalties and back taxes.
Payroll processing
Each pay period, we calculate wages, apply all withholdings, deduct benefits and retirement contributions, and process direct deposits or checks. Employees receive electronic pay stubs automatically and can view pay history online. Most payrolls run from submission to payment in 2–3 business days.
Tax compliance and year-end filing
We file and pay all payroll taxes – federal, state, and local – on schedule. Quarterly and annual returns are submitted automatically, and W-2s and 1099s are prepared by January 31. If a tax notice ever arrives, we review and take care of the response.
Your payroll integrates seamlessly with your bookkeeping and accounting systems, ensuring accurate financial reports and eliminating duplicate data entry. Most clients spend less than 30 minutes per pay period on payroll after outsourcing to us.
Additional payroll services
We handle everything from wage calculation to tax filing:
- Online employee access to paystubs, pay history, and tax forms
- Tracking for vacation, sick, and personal days
- Administration of medical insurance, HSA, FSA, IRA, and 401(k) plans
- Workers’ compensation setup and coordination
- Filing of new hire reports
- Electronic filing of all state and federal payroll documents
- Worry-free tax reporting and compliance monitoring
- Custom payroll and bank reports on request
Rob Pasquesi epitomizes professionalism, always going above and beyond to provide top-notch service. As a small business owner, I highly recommend him.
– Alan O.
Why outsource payroll to a CPA firm?
Where most payroll companies just process checks, we connect your payroll to your full financial picture.
When you have questions, you’re talking to someone who understands every part of your finances – bookkeeping, payroll, and tax strategy.
Integrated bookkeeping and payroll
Our bookkeeping and payroll systems work together seamlessly. You see labor costs in real-time financial reports and payroll data flows directly into your tax preparation. No duplicate data entry, no reconciliation headaches.
Proactive tax planning support
Beyond compliance, we help you make smarter decisions about owner pay, profit distributions, and retirement contributions. You’ll understand the tax impact before you act.
One point of contact
You don’t need separate providers for payroll, bookkeeping, and tax. We handle all three. When tax season arrives, your records and payroll information are already integrated.
Get started with professional payroll services, schedule a complimentary discovery call.
Let’s discuss your payroll situation. We’ll show you exactly how much time and risk you can eliminate.
What our clients say
Goes out of his way to help clients, and stays on top of accounting matters so you don’t have to. Highly recommended.
– Alex A.
We have been working with Rob and his team for several years now and it has been great. The team is very knowledgeable and quick to respond.
– Hannah B.
I am glad I found Pasquesi Partners. They have blown my expectations away. Rob and his team are a breeze to work with. They’re quick, they’re thorough, and they do things the right way.
– Matt U.
Our Approach
Do you love data entry and check processing? We didn’t think so.
Our CPAs understand both payroll compliance and business finances. Learn more about working with us.
We’re a Chicago-based CPA firm that provides year-round support for payroll, bookkeeping, and tax. You’ll work directly with licensed CPAs who stay current on regulations, understand your industry, and communicate proactively.
- Licensed CPAs who stay current
- Industry-specific expertise
- Consistent, client-focused service
- Proactive communication throughout the year
Have questions?
Schedule a complimentary 20-minute call.
How our payroll services work
You don’t need to know tax tables or filing rules, we take care of everything. Most businesses are ready to run payroll in about a week.
1
Book a complimentary call
We discuss your current payroll process and answer any questions you have. We’ll cover the details of your specific situation – multiple states, contractors, industry and compliance requirements.
2
Quick setup
Send us your employee info, pay rates, and bank details. We set up your payroll with the right tax settings and link it to bookkeeping platform (like QuickBooks, Xero).
3
Simple pay period process
- 3 days before payday: You send hours or confirm salaries.
- 2 days before payday: We calculate and send a summary for approval.
- Payday: We issue direct deposits and post pay stubs online.
- Behind the scenes: We handle tax payments, filings, and accounting updates.
Ask a CPA
Payroll resources and FAQs
We handle every payroll tax requirement, from calculation to filing, so nothing slips through the cracks. For each paycheck, we calculate federal income tax, FICA, state withholding, and any local taxes. Deposits are made on the correct schedule: some within one to two days, others monthly. We also file all quarterly returns, including Form 941 for federal and the required state filings. By January 31, your W-2s and 1099s are ready for distribution. Because our bookkeeping and payroll systems are fully integrated, payroll taxes flow automatically into your financial statements. You’ll see accurate tax liabilities on your balance sheet and the right expense allocations on your profit and loss report, without extra data entry or reconciliation.
Outsourcing your payroll processing allows you to hold off on hiring payroll staff as you grow. Processing payroll for 5 employees takes almost as much time as processing for 50 – the setup, reconciliation, and filing don’t scale efficiently. Internal payroll means dedicating someone’s time every pay period and training them on compliance changes. When you outsource, adding employees doesn’t change your process. Your management team focuses on growth while we scale payroll services automatically. Most growing companies find outsourcing costs less than hiring dedicated payroll staff.
Start with compliance capabilities. Can they handle your specific situation – multiple states, contractors, industry requirements? Do they integrate with QuickBooks or whatever accounting software you use? When you call with a question, do they answer? Then look at the fee structure. What’s included in the monthly fee? What costs extra? Get references from businesses similar to yours.
CPA firms offer an advantage: we understand both payroll compliance and tax strategy. Your payroll connects to your tax planning. Year-end processing flows into tax preparation. When you have questions about how compensation decisions affect taxes, we answer from experience. We’re not just processing paychecks, we’re part of your complete financial team.
We handle all payroll tax compliance: calculation, withholding, deposits, and filings. Every paycheck includes correct federal, state, and local withholding. Tax deposits happen on schedule. Quarterly and annual returns get filed on time. W-2s and 1099s go out by January 31.
The CPA difference shows up in integration. We coordinate payroll with your business tax planning. If you’re considering profit distributions vs. W-2 compensation, we calculate the tax impact. If you’re setting up a 401(k), we build it into payroll correctly. When we prepare your business tax return, payroll information is already complete and accurate.
Payroll connects to your other financial decisions. Having CPAs handle it means those connections happen automatically.
Below is information from Quickbooks/Intuit’s website – Quickbooks.Intuit.com
Pay a Contractor
Paying a contractor in Intuit Full Service Payroll is as easy as paying an employee!
– From the Home page, under Other Payments, click Pay your contractors. Or, Click the Payday tab, and then select Contractors.
– Select the payment date. This is the check date and the day that the contractors receive their funds. Note: Remember that direct deposit may take up to 2 banking days to be active.
– Select the contractors to pay.
– Enter the amount of the payment and/or reimbursement.Enter previous payments that need to be reported in box 7 of Form 1099-MISC in the Payment field.
— Enter business-related expenses prepaid by the contractor that you need to pay back to them. Any amounts entered here are not reported on Form 1099-MISC in the Reimbursement field.
– Click Preview Payment and then review the payment details.
– Click Submit to Intuit.
Note: If the contractor gets a paper check, be sure to handwrite or print the check and give it to the contractor on the pay date. If the contract is set up for direct deposit, the funds are available in the contractor’s bank account on the pay date.
Gusto.com customer care number is (415) 935-0230 and they are available Monday – Friday from 6am to 6pm PST.
If you have questions about their service, call them at (855) 365-2068. If you are looking to become a Gusto customer, reach out to us – we are a preferred vendor and can provide you a monthly discount.
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